Administrative Assistant

Location: Phoenix, AZ       Posted: December 29, 2023       Category: Professional / Admin

 Duties and Responsibilities

  • Answer emails and direct phone calls to the appropriate people
  • Revise & assist with billings.
  • Assist with weekly timecards.
  • Set-up projects/review service tickets
  • Data entry
  • Order office supplies/jobsite materials
  • Basic IT requests
  • Business card orders
  • Assist in event planning.
  • Fleet management
  • Apply monthly bills accordingly.
  • Manage building services/coordination with landlord.
  • Coordination with office vendors (janitorial, uniform, copier services, etc.)
  • Execute/sort incoming and outgoing mail and packages.
  • Assist in new hire onboarding.
  • Coordinate catering when applicable
  • Additional tasks as needed.


  • Microsoft Office Suite 
  • Organizational skills with the ability to prioritize tasks and responsibilities. 
  • Communication skills 
  • Previous Administrative experience in an office setting 
  • Ability to operate common office equipment.

All employees are subject to a pre-employment drug screen.

Affirmative Action/EEO Statement

As an Affirmative Action, Equal Opportunity Employer, Apollo Mechanical Contractors “Apollo” ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic any characteristic of his or her relatives, friends, or associates.

Wage: $21-$25 / hr


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